PRODUCTION SKILL · PROVEN · REMODELING, PERMITS + DESIGNPermit Tracker
Permit Tracker
No more shooting in the dark.
Tracks every permit by jurisdiction, so you know which ones take longest and clients get real answers.
AT A GLANCE
DepartmentProduction
Works inRemodeling, Permits + Design
Runs onJobTread, Airtable, Notion
You getLive permit status, turnaround by jurisdiction, and clear answers for clients.
Ways to buyDIY, Installed, or Managed
permit tracking by jurisdiction. Clients get real answers instead of guesses.Permits + Design · Permit Tracker · JobTread → Airtable → Notion
By jurisdictionturnaround tracked for every permit.JobTread · Airtable · Notion
01 · WHAT IT DOES
What Permit Tracker does
Permit Tracker gives a permit and design company something it never had: visibility. Every permit is tracked from submission to approval, and turnaround is measured by jurisdiction and permit type.
Now the team can see which jurisdictions take longest, plan around them, and give clients real timelines. Clients are happier because they are no longer guessing.
02 · THE PROBLEM
Permits go into a black hole. Nobody knows which jurisdiction is slow, so clients keep asking "when?" and the honest answer is "we don't know."
Sounds familiar?
You can't say which jurisdiction is slowest
Clients keep asking "when will it be approved?"
Permit status lives in emails and memory
Timelines are guesses
That's us. Book a call →03 · HOW IT WORKS
Step by step
◌ YOUR APPROVALYou choose what goes to clients.
01Every permit is logged with jurisdiction, type, and dates
02Status updates are pulled in as they change
03Turnaround is measured by jurisdiction and permit type
04A report shows which jurisdictions take longest and what is stuck
05Clients get a clear status update instead of a guess
04 · HOW IT CONNECTS
How it connects
Runs on these tools
JobTreadJob management for builders and remodelers: estimates, budgets, schedules, time entries, and daily logs.AirtableA flexible database for reporting and operations data.NotionDocs, SOPs, wikis, and reports.Industries
RemodelingEstimator, Dispatcher, and Bookkeeper. Built around JobTread proposals, change orders, and draw schedules.Permits + DesignOps Analyst, Estimator, and Office Assistant. Built around permit tracking, client updates, and a bird's-eye view.Agents that run it
Ops AnalystRuns on Claude. Watches calls, jobs, deals, and permits, then tells you what's happening, who needs to approve, and what to do next.Stacks it connects
Airtable + NotionMonday owner report built from Airtable dataJobTread + AirtablePermit and job data synced into one reporting baseJobTread + QuickBooksPayroll prep from time entries, with approval before postingGoHighLevel + JobTreadNew lead creates the JobTread customer and books the site visitRelated skills
Payroll PrepPulls JobTread time entries, flags missing or odd hours, and preps QB Desktop payroll for your approval.Proposal → ContractAn approved proposal becomes a standard contract, out for e-signature in a minute.Estimate Follow-upPersonal follow-ups on unsigned estimates, drafted by Claude on days 2, 5, and 10.05 · QUESTIONS
Questions, answered.
Still not sure? Bring your question to a free 30-minute call. You'll leave with a written plan either way.
Book a 30-min ops callEvery jurisdiction you submit to. It learns turnaround from your own permits.
You choose. Many companies send clients a short status update from it.
Yes. It can pull from Airtable, spreadsheets, or your project tool.
No. We build on the tools you already pay for, like JobTread, QuickBooks, and your CRM.
Anything that touches money or a client waits for your approval, and every run is logged so you can see exactly what happened.
After a free 30-minute call, you get a written plan with a fixed price and a timeline before you commit to anything.